Privacy and data retention

Information we collect and use

Contact inquiries include your name, email address and message. Retreat applications also include your contact details, availability, commitments and personal or spiritual answers. We use this information to respond to inquiries, review applications, coordinate the retreat and share relevant SEEL program videos. Submitting a form does not automatically add you to the separate mailing list.

Share only information needed for your inquiry or application. Do not include another person’s private information, financial-account details or unnecessary medical details.

Who can access your information

Access is limited to authorized SEEL administrators who need the information for program administration and technical operators performing necessary maintenance. Application answers and contact messages are not publicly displayed. Administrators use individual authorized accounts and limit sharing to the information needed for their responsibilities.

Submissions are stored using Supabase. A notification copy may be sent through Resend to SEEL’s designated program inbox, whose access is limited to authorized staff. Cloudflare hosts the website and checks form traffic. These providers process information as part of those services.

Retention and deletion

Our retention period for contact inquiries and retreat applications is 12 months from submission. Authorized staff review records monthly and arrange permanent deletion of records older than this period, including archived submissions, notification email copies and working exports. A record can remain until the next monthly review. Archiving is an inbox organization tool; it does not delete information or restart its retention period.

Cleanup is a manual staff process. If a provider or organization backup contains a deleted record, that copy may remain until the backup expires under its configured retention cycle. Access to backups is restricted, and deletions must be reapplied if an older backup is restored.

Questions, corrections and earlier deletion

Use Contact Us to ask about your information, request a correction or request earlier deletion. Include only enough information to identify your submission. SEEL will verify the request before disclosing, changing or deleting a record; do not send a password or identity document through this form.